MISTY CLIFFS VILLAGE ASSOCIATION Annual General Meeting - Saturday April 20, 2002

SECRETARY'S NOTE
There was a quorum.

Our Constitution informs that:
4.1 Registered property owners in Misty Cliffs or duly authorised nominee are eligible as members of the association with one vote per erf.
7.2.4. A quorum is made up of twenty-five percent (25%), including proxies, of all members of the association.
7.2.5. Only paid up members are entitled to vote at the Annual General Meeting. The Chairperson has only a deliberative vote.

At the meeting there were 22 members 'present' (Including the proxy on J Pringle's computer) of the MCVA's 40 members.

At the meeting there were 16 people present representing 14 properties. Of the 14 members, 8 members were paid up and therefore eligible to vote. There were 5 proxy's received representing 6 votes. Of the 6 members, 5 members were paid up and therefore eligible to vote. The secretary was informed that a further proxy, representing 3 votes, was on J Pringle's computer but had not been printed off. The member was not paid up and therefore not eligible to vote.

WELCOME
Doug Tunbridge informed that Jonathan Schire had been unable to attend and that he had been asked to Chair. The Chairman welcomed Andy Rush and Denzil Faure of Faure and Rush.

APOLOGIES
Jonathan Schire. Proxy's received from Anita Wiliams, The Turners, Guy Anderson, Linda Dobbs, Amanda Leslie, Cohen and La Grange

ACCEPTANCE OF MINUTES: 6 MAY 2001
Proposed: Rooken Podesta. Seconded: Danielle Harris

TREASURER'S REPORT
R50K in the Bank. Committee has received and distributed R2500 to Baboon Monitors. R3000 received from Filming contributions. Subs received total R2450. main expenses have been signage @ R3900, printing and posting @R2423 and site clearing @ R898. Acceptance of report. Proposed: Cynthia van Eeden. Seconded: Jorje Pringle.

ROADS
Doug handed out and briefly familiarized everyone with the contents of a Roads and Associated Developments Update Report to AGM 20th April 2002. The objective for the meeting was to get acceptance for Option 2 and for the committee to put this in another letter to every property owner, who would sign to indicate their commitment. The Chairman then introduced Andy Rush and Denzil Faure would present their findings after which the meeting could decide.

GUEST SPEAKER: ANDY RUSH
Andy Rush stated that SPA had briefed them without the connection to the main road. They had been given a clear brief: To design narrow 3m, single carriageway roads, on the current alignment, with passing and parking space. They also extended the opportunity for owners to use them, free of charge, to design their accesses. Owners would also be able, at the time of construction, to have simple excavation of access and extraneous fill from other parts of the road. One problem was that their design did not give access to erf. no's 4 and 5 who were part of the pool. It was quickly agreed that some parking space be 'traded' for narrow 'driveway' access to erf. no's 4 and 5 from the turning circle. The meeting then turned its attention to the proposed linking of the middle road to upper camp road. After much debate and dissention, the chairman requested a show of hands of those in favour of sending the letter to owners including the extension. The majority (10 paid up members, eligible to vote, including 5 paid up proxy's, eligible to vote) were in favour. 3 paid up members were against. Ivan Harris advocated that the area was a pristine piece of fynbos coastal thicket that needed to be conserved. He also advocated that all the facts were not present and that, therefore the letter to all owners could not contain the proposal. He proposed that before we take a decision of this magnitude that we have an insitu meeting. The meeting voted on his proposal, which was not accepted. Ivan Harris proposed, which was accepted, that the letter also contain information detailing the conservation impact. Rooken Podesta proposed, which was accepted, that mention also be made of some of the potential unintended consequences, particularly with regard to creating greater access to the valley. It was also agreed that the letter would invite owners to explore the site for themselves before making their decisions. Andy Rush then informed that his mandate from the SPA did not include the extension and that only a very preliminary investigation had been done. He proposed that he would complete a more detailed study of the road and it's impact.

ALIEN VEGETATION
The chairman thanked Danielle Harris for her work in ridding the village of Port Jackson and wattle. There were some areas than needed redoing and a few isolated pockets that needed to be dealt with but the job was 95% complete.

BABOONS
Rooken Podesta reported that there was little to raise. The Baboons been largely absent from Misty Cliffs, with the exception of 2 or 3 visits for the last 9 months or so. The Committee urged all owners to contribute to the Baboon Monitors fund. Donations from the community are being matched by SPM. Details are: ABSA Account no.9071259081, Branch code 548809. Also, if members of Misty's are contributing directly, please inform the committee. It would be useful to know how extensively Misty's is supporting the initiative.

FILMING
Lynn Mossop reported that filming is up significantly from last year. Danielle Harris and Lynn Mossop are to meet with the Parks Board to explore issues. Committee position is: If our beach is to be used for Filming, without our direct control, and at our inconvenience, we want some form of consideration for that.

BUILDING COMMITTEE
New building committee has been constituted, to include more residents, who are on site and in a better position to manage the process. Doug Tunbridge was asked and will now chair the building committee. He is joined by Jos van Eeden, Annie Lear, Jonathan Schire, Jorje Pringle, Kasia Hrabar, Lynn Mossop and Consulting Architect, Nic Du Plessis New guidelines have been drawn up. In the absence of the entire committee a quorum of 3 members is required, one of which is the consulting architect or Kasia Hrabar who is a qualified architect. Standard letters have been drafted informing of the committees approval by the SPA, the need for all plans to be approved by the committee, and details regarding the R10 000 building deposit and R750 scrutiny fee.

AUDITOR THANKS
The chairman thanked Lynn Mossop for covering the cost of her auditor, Granville Leader, as part of his work for her. Agreed also, that he be given an honorarium of R250 and a letter of thanks.

ELECT COMMITTEE
Entire committee re-elected and proposed and accepted that Jorje Pringle and Kasia Hrabar join formally.

DSTV
Will be taken forward to the committee

SCARBOROUGH SECURITY
Agreement that security is greatly improved since the arrival of Scarborough Security. Committee appeals for everyone to support Scarborough Security and to avoid "freeloading effect".

REFUSE
Appeal for everyone to get Baboon proof bins. Refuse is only removed on Tuesday's. Appeal for those residents and visitors, leaving on weekends prior to removal, to take their refuse with them.

NEWSLETTER
We have received great feed back regarding the newsletter. The Chairman extended thanks to Tim Anderson for his excellent publication.

CLOSING
In closing Doug Tunbridge thanked everyone, (especially Jonathan Schire!) and Ivan Harris thanked Doug for his Chairmanship.